Rental
Hire it out. Deliver it. Take it back. Bill the time in between.
For a company whose order is “you have this from Monday to Thursday”. Vans, machines, equipment and stock by quantity, priced from your price list, held on one board, delivered by your own drivers and billed from handover to return.
Everything between the booking and the final invoice
Reservation and pricing
Price the class of machine, not the serial number. The rates are copied onto the rental when it is booked, so a price raised in October never reprices a hire agreed in September.
- Day, week and month rates with a minimum period — the cheapest cover of the days is what gets billed
- Kilometres or hours past a free daily allowance, billed from the two meter readings
- A deposit, a late fee per started day and an optional damage waiver, set per rental
- Vans, trailers, machines and stock by quantity — several on one rental
The availability board
Every asset by day, grouped into vehicles, trailers, equipment and stock. It answers “what do I have free on Thursday” before the phone call ends.
- Reserved, out and overdue at a glance, with runs and service jobs on the same rows
- A double booking is refused, naming the rental that already holds the unit
- A unit taken out of service is greyed and cannot be hired out
- Drag a reserved hire to new days, and the board checks the period again before it moves
- A van on hire is blocked from run planning for the period
Delivery and collection as transport runs
When the customer does not collect, one click turns the delivery into an ordinary transport booking from your depot. It is planned on a run with a driver and a vehicle, like any other job.
- A delivery leg and a collection leg, both linked to the rental
- A delivery fee from your price list, as a line on the rental
- At the door, the driver app takes the odometer, hour meter, fuel and checklist
- Photos and the customer’s signature in the app become the rental’s handover
- Or hand over at the desk, with the same checklist and a signature pad
Return and inspection
The take-back records the meters, the checklist and the condition the unit came back in. What the return finds goes on the bill instead of being remembered.
- Meter readings, fuel, checklist and photos, set against what was signed at handover
- Damage typed as a line with its amount, billed with the rental
- Stock by quantity back through the stock ledger — a shortfall is flagged with the count
- A return report as a PDF, beside the rental agreement printed at handover
The rental period and the invoice
The period is billed from the actual handover to the actual return, never typed. Long hires can be invoiced monthly while out, so a four-month rental does not wait four months for its first invoice.
- Started days counted from handover to return, at the rates the rental was agreed at
- Usage, late days, damage and the damage waiver on the final invoice, the deposit settled
- Monthly interim invoices while out, switched on per organisation
- The final invoice closes the rental
- Invoices go to Fortnox or Visma eAccounting, like every other invoice
The customer portal
Your customers see their own rentals and ask for the next one without ringing the desk. Every request lands with the desk to price and confirm.
- Each rental with its items, its period and whether it is reserved, out, returned or overdue
- The delivery’s tracking, the rental agreement and the return report
- Every invoice, interim and final
- A request for a new rental, delivered or collected, priced by the desk
- A request to extend, which the desk accepts once the days are free
Add transport, warehouse or workshop when you need it
Rental runs on the same customers, the same price list and the same invoices as the rest of navichain. Deliver with your own vans as ordinary transport runs, keep hire stock in the warehouse with its ledger, and send a machine to the workshop on a service job — it shows on the board while it is in. Nothing to migrate, nothing re-typed.
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