The Document Visibility Dashboard provides an at-a-glance overview of user engagement with critical documents. Located within each user’s detail page, this feature empowers administrators with enhanced transparency and control over document dissemination and acknowledgment.
Key Functionality:
- Dynamic Grid Display: A clear and concise grid presents a comprehensive view of all documents currently in “Approved” or “Approved and read by all users” status.
- User-Centric View: The grid specifically focuses on the selected user’s interaction with these documents.
- Read Status Indicators: Each document entry in the grid includes a clear visual indicator of the user’s read status:
- Read: A distinct visual cue (e.g., a green checkmark) indicates the user has opened and viewed the document.
- Unread: A contrasting visual cue (e.g., a gray or red icon) indicates the document has not yet been accessed by the user.
- Intuitive Sorting and Filtering: Administrators can easily sort the grid by document name, date, or status to quickly locate specific information.
- Streamlined Document Access: Direct links to each document within the grid enable quick access for administrators to review content or address user questions.
Benefits:
- Enhanced Accountability: Ensure critical documents are acknowledged by all relevant personnel.
- Improved Communication: Identify potential communication gaps and proactively address unread documents.
- Increased Efficiency: Save time and effort by quickly determining which users have reviewed essential information.
- Data-Driven Insights: Gain valuable insights into user engagement with company documents and policies.
- Reduced Risk: Minimize the risk of non-compliance or misunderstandings due to unread documents.
Selling Points:
- Boost user engagement and accountability with critical documents.
- Gain valuable insights into document readership and identify potential communication bottlenecks.
- Streamline document management and improve overall operational efficiency.
- Enhance compliance and reduce risk by ensuring key personnel acknowledge important information.
- Empower administrators with greater visibility and control over document dissemination.
