Platform

One platform, from booking to delivery

Transport, warehouse, fleet and maintenance, finance and tasks on one set of data. Switch modules on as you grow.

What is in it

TransportQuote, plan the day, and prove every delivery.
WarehouseStock figures you can actually promise against.
Fleet & maintenanceEvery vehicle roadworthy, and the paperwork to show it.
Finance & accountingFrom the delivered job to the posted invoice.
Tasks & documentsThe work around the work, on one board.
Planning & intelligenceThe system says no before the mistake costs you.
Integrations & APIConnected to the services you already pay for.
SolutionsHauliers, forwarders, warehouses and field service.

Transport

Quote, plan the day, and prove every delivery.

Quotations become bookings without re-typing — send an offer, the customer confirms, the job exists
Drag bookings onto trucks; the system flags what will not fit before you commit
Groupage, multi-drop and hub leg-splitting, each with its own paperwork
Subcontract to carriers with matching and cost estimation, not a phone round
Tolls across 20+ country regimes, distance and fuel costed before you quote
Every truck and trailer with a known position on one live map
Signed proof of delivery on the driver’s phone — sealed, hashed and timestamped

Fleet tracking →

Warehouse

Stock figures you can actually promise against.

A product catalogue, purchase orders and goods-in that lands on a real shelf
On-hand per article and per warehouse, with every movement on an audit trail
Reserved goods are held, so the same pallet is never promised twice
Customer goods held in custody, with a sealed, barcoded goods receipt note
Warehouse goods and workshop parts share one set of shelf figures
Count in what you actually count in — pallets, kilos, litres or pieces
Floor plans, zones and locations, so a pallet has an address and not a guess

Every vehicle roadworthy, and the paperwork to show it.

Trucks, trailers and equipment with specs, documents and compliance dates
Service plans on distance or on the calendar, preventive and corrective
Work orders assigned to a mechanic or workshop, started, paused and closed
Parts taken off the shelf as the work order uses them, with stock that follows
Daily walk-around checks in the driver app open a defect when something fails
A failed inspection grounds the vehicle, and a critical defect keeps it grounded
An expired inspection or tachograph calibration stops a run, and so does ATP on a chilled load; insurance raises an alert
Maintenance history per truck, trailer and piece of equipment

Finance & accounting

From the delivered job to the posted invoice.

Services and price sheets, by weight, distance, time or geographic zone
Invoice one booking, merge several, or bill a whole period or run in one pass
Multi-currency with exchange rates, and one currency per invoice enforced
Issued invoices are sealed; cancelling one raises a credit note
Card payment by Stripe link, marked paid when the customer pays
Overdue invoices flagged, with reminders to the customer if you switch them on
Pro forma, packing list, certificate of origin and EAD from the same booking
Invoices to Fortnox or Visma eAccounting, with payments coming back

Tasks & documents

The work around the work, on one board.

A task board with your own columns — drag a card to move it, Done closes it
An assignee, a due date and a priority on every task; overdue dates turn red
Recurring tasks for the weekly checks, on chosen weekdays or skipping weekends
Checklists, comments and attachments on the task itself
Tasks tied to a vehicle or a piece of equipment
A failed inspection or an incident becomes a task, not an inbox thread
A documents drive with folders, uploads and sharing — or your own Nextcloud

Planning & intelligence

The system says no before the mistake costs you.

Routes judged against real limits — driver hours, vehicle class, delivery windows
Dangerous goods that must not ride together are flagged, judged on what is aboard at the same time
A formal route risk assessment over route, vehicle, driver and conditions
Zones, hubs, depots and terminals; rest areas and secure parking along the route
A weather overlay for planning around severe conditions
A dispatch board and a planning sheet for the shapes each planner prefers
One set of numbers the whole office reads from, updated as the day happens
The right person is told — in the app, by push or by email, and nobody else is pinged

Integrations & API

Connected to the services you already pay for.

Fortnox and Visma eAccounting — invoices out, payments back
Stripe — card payment links on any invoice
Traccar — GPS positions from Teltonika and other compatible trackers
HERE — maps, truck routing and toll estimation
Nextcloud — documents in a cloud of your own, with single sign-on
A REST API with scoped keys for bookings, organizations, tracking and documents
Webhooks, rate limits and an audit trail on every call

Built for your operation

Whatever you move, Navichain adapts to how you work.

Hauliers & carriers

Everything that decides whether the truck rolls legally, and whether you get paid for it.

You own the trucks and employ the drivers. The day is won or lost on planning and compliance.

Freight forwarders & 3PL

Sell the load, place it with the right carrier, and let each customer watch their own half of it.

You sell transport you do not always drive, for customers who each want their own view of it.

Warehousing & distribution

Know what is on the shelf, whose it is, and what leaves on which vehicle.

You hold goods — yours or somebody else’s — and answer for every pallet while you have it.

Warehouse →

Shippers & manufacturers

One record of the goods, whether your own truck moves them or somebody else’s does.

You move your own goods, on your own fleet, bought-in transport, or both.

EU road transport rules

Built to the rulebook, not around it

European road transport is governed by rules that decide whether a run is legal before it is profitable. navichain checks each one at the moment it applies, and is plain about how hard: a few refuse the run outright, most flag it for the planner, and the rest are kept on record with a warning before they lapse.

Before the wheels turn

The run is refused

Directive 2014/45/EUA truck past its periodic inspection date cannot be confirmed or started.
Regulation 165/2014Nor can one whose tachograph calibration has lapsed.
ATP AgreementAn expired ATP certificate refuses a chilled or frozen load — on the truck or on the trailer.
Directive 2014/47/EUA failed critical item on the driver’s daily check grounds the truck until someone signs it back into service.

When you assign a driver

Flagged on the run

Regulation 561/2006 · AETRDriving, break and rest limits, counted across the driver’s other runs that week.
Driver CPC · ADR · GDPLicence class matched to the vehicle and each certificate checked for the run dates — a warning, or a refusal for any certificate type you set to block.

When you load and route

Flagged on the run

ADR 7.5.2Dangerous goods that must not ride together are flagged, judged on what is aboard at the same time — explosives with anything else as an error.
Directive 96/53/ECWeights, dimensions and axle loads against each country’s limits, Nordic long vehicles included.
Driving bansWeekend, holiday and night bans by country, with their public-holiday calendars.
Low emission zones · Reg. 540/2014City access by Euro class, and night-time delivery windows in residential areas.
EN 12195-1The lashing force the load needs, from its weight and the friction under it.

Across borders

Flagged, papers drawn up

Regulation 1072/2009 · Mobility Package IA fourth cabotage trip, or one inside the four-day cooling-off, is an error on the run and an alert to the planner.
Border & customs documentsThe papers each border, customs or ferry stop needs — T1/T2, EUR.1/ATR, TIR, phytosanitary — with the missing ones flagged.
CMR ConventionA consignment note per delivery, sealed once and verifiable by QR code.
Directive 92/106/EECA combined-transport run is marked as one, so its road leg is not counted as cabotage.

On the record

Tracked, with a warning

Directive 2009/103/ECInsurance and Green Card expiry, warned about before it lapses.
Directive 2002/85/ECSpeed-limiter setting and calibration date on every truck.
Mobility Package IWhen each driver last went home and each vehicle last returned to base.
GDPRDriver consent, retention periods and when a record may be deleted.

The in-app documentation names the screen each rule is checked on and what it does there, rule by rule.

And the surfaces around it

The sections above are where the office works. These are where drivers, customers and administrators meet the same data.

The driver app

navichain 365 on iOS and Android — the cab half of the system, included on every plan.

Today’s stops, navigation and one-tap status updates
Signatures, photos and failed-delivery reasons captured on the spot
Daily walk-around checks that open a defect when something fails
Barcode scanning, shared documents and per-stop cargo manifests
Dangerous-goods particulars scoped to the stop the driver is at

Digital CMR

The consignment note as a document you can defend, not a form you print.

Issued to the CMR Convention (Geneva 1956)
Sealed once: the PDF is hashed and timestamped, and reprints serve the sealed copy
A QR code resolves to a verification page for whoever is holding the paper
A multi-drop booking produces one note per delivery, each naming its own consignee
Re-issue supersedes leg by leg, and the superseded note stays on the record

Customer portal

Your customers serve themselves instead of emailing your dispatchers.

They book and track their own shipments, on web or in the app
Documents, proof of delivery and invoices, self-serve
Goods you hold in custody for them, visible to them and nobody else
Shipment notifications in their own portal, scoped to their organization
API keys so larger customers integrate directly

Access & tenancy

Multi-tenant by design, which is why the boundaries are explicit.

An isolated per-tenant database, within the EU
Roles and claim-based permissions, per user and per department
Two-factor authentication for administrators
A field-level audit trail on the records that matter